Exchange Server user has to face
several errors in his daily routine. Here we are going to discuss a
very common issue about mailbox corruption.
Almost every user comes up against a
situation that connection can't be established with Exchange Server.
At this time all data becomes out of reach for user and as a result
all work halts. Since a large amount of emails accumulate in Exchange
mailbox it's very natural for the Exchange Server administrator to
handle problem of limited mailbox resources on Microsoft Exchange
server.
Emails plays very important role in any
business as they are the way to communicate things professionally.
But storing them for a long time can become a very serious problem.
As it involves many functions like emails setting, mailbox size,
which mail should be on which folder, calendar events, important
appointments etc. It is important to get end-users to appreciate that
the volume of the email they store affects everyone. So they have to
archive their Outlook data and be aware of ways to recover Exchange
data.
Situation becomes very harmful when we
work on such type of server like Exchange 2003 Standard Service Pack
1.0 that has a default limit to save all items in 16 GB. In the case
if emails stored and the storing place cross the limit of 16 GB then
Exchange will immediately dismount the mailbox and stop sending or
receiving mails. That is why Exchange administrators take all basic
and important steps so this situation never comes and he is always
conscious how best to protect and recover Exchange files and folders.
For example:- Suppose there is a company of only 100 employees then there is nothing to worry but if some company has more than 2000 employees than they first have to think about the management of the user mailbox, because there will be overloaded if it is not properly managed.
To overcome this headache many of
Exchange administrators install Exchange 2003 Service Pack 2.0 (SP2),
since it has space of 75 GB on the information that it can contain.
The perfect way to mange this situation is to encourage users to
archive their Exchange data on their local computers and take backup
of their data on regular basis.
As user mailbox is stored on Exchange server so Outlook has a local cached copy that help user to continue their work even if there comes any worse situation in the network. But in severe corruption of mailbox there come some tools that provide effective and complete recovery of the mailbox and its item such as Stellar Phoenix Exchange Server Recovery utility. This application can be used in any version of Exchange Server. It facilitates its free demo version that provides information on how to do the recovery process.