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5 Frequent Errors encountered by Exchange users.

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Exchange Server is one of the most recommended Server application developed by Microsoft. However there are many other Sever applications available but the supremacy of Exchange is un-challengeable. User finds Exchange extremely easy to maneuver but like other Server applications it too suffers from large number of errors and harmful events. But most of these errors are simple and can be tackled even with novice knowledge. Here in this article I will cover some of the most common and frequent error messages faced by the Exchange user.

Event ID: 550

Cause: Running Eseutil.exe utility to launch Exchange Server directory services. The possible cause can also be assumed if edb.log and edb.chk files are missing.

Description: User fails to access target file from Exchange Server. The error code is experienced during synchronizing file or during shutdown process. The instability of database after log files are deleted from database.

Solution: Follow below mentioned steps to overpower Exchange error 550
  • Open Exchange System Manager.
  • Right click on required database for dismounting.
  • Click “All task”, then click “Dismount store”.
  • User can also make use of Eseutil.exe for recovering files. 
Event ID: 2152

Cause: The possible reason can be the corruption of database files or the registry values are incorrect.

Description: MSExchangeMTA- A fatal database error occurred, database recovery was not successful and manual correction is required. Description can be found in the file:drive.

Solution: Maintain backup at regular interval of time and edit the registry values using authentic inputs.

Event ID: 1160

Cause: Exchange database Server shows error when a file level antivirus software is installed and it scan the Server directory (EXCHSRVR) structure.

Description: Database resource failure error First Storage Group\Mailbox Store (MAIL) occurred in function JTAB_BASE::EcPrepareUpdate while accessing the database “0xfffffc0d”. User can also encounter Event IDs: 2 and 7200 describing the failure of Exchange Calendaring agent.

Solution: The problem can tackled by reconfiguring anti-virus software and exclude EXCHSRVR directory and drive ‘M’ in the scan.

Event ID: 413

Cause:
Error-1022=Jet_errDiskIO(Disk input/output errors)
Error-1032=Jet_errFileAccessDenied (Exchange Server cannot access the file).
Error-1811=Jet_errFileNotFound(Exchange cannot found the log).

Solution: Check system related issue in system log, run chkdsk to make log drive file systems error free. User must verify permissions and available space on the disk also must stop the anti-virus application and modify the folder’s permissions.

Event ID: 447

Cause: The possible cause can be the hard disk controller is defected or during on-line defragmentation some of the uncommitted logs are deleted. Corruption of Exchange database can also be a probable reason.
Description:  An error can be experienced in Exchange Information Store or database.  Information Store (nnnn) A bad page link (error -338) has been detected in a B-Tree (ObjectId: 70950, PgnoRoot: 157120) of database C:\Program Files\exchsrvr\mdbdata\priv1.edb (157120 => 296404, 296403)."

Solution: Try to recover deleted log file using Eseutil.exe

Above-mentioned are some most common errors faced by the Exchange users. In the section of solution we can observe that Eseutil.exe is used to tackle many errors. But in practical scenario it has been observed that the mentioned utility fails to perform in tough or severe situations. The free utility by Microsoft fails to provide desired or expected result. Hence in that case user can switch to much simpler and reliable solution. A recommended third party Exchange recovery tool can be the most suitable option for all the above mentioned and remaining errors.  

Overview Granular Procedure to take Exchange Backup

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Here in this blog we will discuss about Exchange Server backup using Granual method. The failure of Exchange Server, which is the most vital part of the network, can cause a severe loss of an organization. In such troublesome or risky situation the backup files act as a life saviour. One must able to restore the vital information using these backup files easily. There are number of ways by which one can create backup files. But in this article we will focus upon Granual method of backup. This method was plugged in for outlook version 2003 and 2007 and this mechanism is very efficient in individual recovery.

Granular Recovery uses single path to gather information about mail messages of single user mail folder and whole single mailbox from the Exchange database. It does complicate the mechanism by taking two backup methods like mailbox backup and database backup. By using Granular technology in both the backup methods administrators can backup data in the form of wide system backup by selecting objects available in Exchange database.

However we use two types of backup process, single recovery for individual mailbox and other is brick level backup which uses MAPI. The MAPI (Mail Application Program Interface) connects each mailbox with public folder. As soon as the brick level method is enabled, administrator is authorised to take backup at Granular level. User or organization may face following issues while trying individual backp process:

Large backup Window Path:- Since backup method has to make two way to take backup from Exchange Server according to desire of any company as a result it increase the overhead on Exchange Server database that take a lot of time in backup process.

Duplicacy in Exchange Database:- Because both backup demand different path through Exchange database therefore two entries occur at different time.

Increase Storage Size:- Due to duplicacy of data at two entries, it increases the size of  storage tape or disk in database.

However if you somehow create a backup then also it is observed in many situation that user is unable to mount BKF file in the Server application. This particular situation arises when the backup process is not done correctly due to which the data created has gone corrupt or inaccessible. In that case user is left with only one solution to go for a genuine third party BKF recovery tool.  On the behalf of personal experience I would like to suggest an adroit BKF recovery tool that can perform the recovery process with great ease.

BKF recovery using VSS backup mechanism

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The MS Exchange Server is a crucial application of an organization. It manages large number of file transfers on daily basis. Some of the files are highly important and hence it is expected that admin of Exchange will preserve it properly. But it is not the sole responsibility of admin to backup the important files as he may not be aware of all the important files. Hence user also maintain backup of files at their end in-order to tackle emergency situations. It is normal tendency of the user to ignore the importance of backup process in normal situations. But the soft data is highly sensitive and there are many reasons that can lead to the corruption or loss of data. Hence it is wise to maintain backup of important files at regular interval of time.


There are various techniques by which user can backup his data. In this article we will learn about VSS method for creating backup files. The VSS stands for Volume Shadow Copy Service, the Exchange admin must keep few aspects while using this mechanism. The precise VSS writer must be used for the backup process. The VSS writer of Exchange restores the data to original location which lessens the chances of an error. The backed up data must not be expected to complete until the backup application has completed integrity verification.

Let us understand VSS backup points used in VSS backup mechanism in broad manner. It is advisable to use Microsoft VSS integration method because it is fully automated and transparent and it does not require any agent to deploy, configure, update and monitor. The VSS mechanism provides direct support to the transaction logs processing. In-order to restore data in authentic and actual position user must keep following points in their mind:
  •  The mailbox stores must be dismounted while Exchange VSS Writer boots up Exchange VM.
  • The VSS snapshots must be used for the restoration process by the Exchange VSS Writer.
  •  After all the process completes the user must mount the mailbox stores.
The last point considered is to verify the process of Backup. The SureBackup Recovery application is suitable for the required task. The above was the technique by which user can maintain backup of data, however there is one more common way for the task known as NTBackup.

User feels secure and confident when he has backup of his important data. But suppose a situation when the specific file on the system got corrupted. But he is not worried as he is assured that he has backup of that file. Now suppose unfortunately when he tries to open his backup files he finds it in inaccessible condition. This means his crucial backup files are also gone corrupted and became inaccessible. User must find himself in a helpless situation, but need not to worry as there are various solutions available which can pull him out from this trouble. There are many backup files or BKF files recovery tool available in the market.

However Microsoft provides a free utility known as NTBackupRestore_86, to recover the corrupt and inaccessible BKF files. But there are numerous occasions when user finds the mentioned application getting failed to perform the required task. In that case the only option left to user is to go for third party BKF recovery tool. Following are the few tools which can be considered by the user of the specific task:
  • Stellar BKF recovery tool.
  • DataNumen BKF repair.

MS Exchange Health Notes - Infographic

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So professionals today we are here with an infographic that is especially developed for Microsoft Exchange users. In the infographic we have shared four easy to follow steps those will help Exchange administrators to keep Exchange server in a healthy state.  

In every organization, Exchange has to work a lot and regular work without maintenance can lead several awkward situations for Exchange users.  Gradual performance of Microsoft Exchange clearly shows that “Exchange Server is in trouble and user should perform Exchange health checks in order to use MS Exchange in an efficient manner”.

Below are the four essential steps – 

Create Proper backups and archive old data -
In an organization where number of Outlook accounts are connected with Exchange and Exchange have to keep record of each and every sent received data, in that scenario it is most recommended to archive old EDB data and create new EDB in every 3 to 5 years. So that Exchange has enough space to store new data and it can run smoothly. To backup Exchange data users can use default commands but remember default commands come with restrictions. Another alternative adopt a third party professional tool to archive EDB data into PST format. 

Perform Exchange Integrity Check timely –
To perform Exchange Integrity, user can use ISINTEG and ESEUTIL commands. ISINTEG is mainly used to check and resolve Exchange database errors those stop EDB mounting. And with the help of ESEUTIL user can defragment Exchange database offline. Also it checks the integrity of the store and repairs the Exchange information store in case of crisis.

Below are the detailed steps to perform Integrity check -
Dismount the Information Store.
In Exchange 2007, open Exchange Management Console.
Navigate through the console tree to Server Configuration\Mailbox.
Right-click the database you want to check.
Select "Dismount Database" from the shortcut menu. 

Note - To dismount a database in Exchange 2003, open Exchange System Manager, navigate through the console tree to your store, right-click it, and choose Dismount Store from the shortcut menu.

Once database is dismounted, user can use Isinteg to check for errors in the database. 

Open a command prompt window,

Navigate to the \Program Files\Microsoft\Exchange Server\Bin folder, and enter the following command:

isinteg -s <servername> -test allfoldertests

When you run this command, you'll receive a list of the databases on the server, Just like the below figure -
 

Enter the number from the list for the database you want to test. Isinteg prompts you for confirmation; press Y to start the tests.

If any errors are reported, Isinteg will tell you what corrective action to take, and you should perform such actions right away.

In the above command, you would replace <database file path> with the actual database path (in quotes). For example, the command might be 

eseutil /G "Q:\program Files\<br>     MicrosoftExchange Server\<br>     Mailbox First Storage Group\Database.edb"

Configure Database Maintenance Schedule -
Though Exchange runs automated maintenance process every night but to perform a cross check is always suggested for an Exchange admin.  This maintenance task is mainly for Exchange data defragmentation. Visit MS Server Maintenance Tips to know more about Exchange data defragmentation.

Run ExBPA– ExBPA is a tool developed by Microsoft to help Exchange users in setting Exchange configuration and all. ExBPA stands for Exchange Server Best Practices Analyzer. ExBPA evaluates the MS Exchange configuration and then compares it to Microsoft's recommendations. If you are the one who just deployed new Exchange in an organization then you must use this tool. To run ExBPA periodically will surely help Exchange users in modifying their organization’s Exchange to make it more secure or efficient.  

http://visual.ly/ms-exchange-health-notes-infographic


"Do share your server maintenance tip in below comment section."

Checklist - Upgrading from Exchange 2007 to Exchange 2010

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Exchange 2007 to Exchange 2010 migration is very frequent task going on in most of the organizations these days. The most important reasons for this server migration are enhanced and improved features of new Exchange 2010. After checking various surveys about same, I must say this new upgraded server has loads of amazing features for Exchange users. Few all new features of the Exchange 2010 are listed below –

  • This new Exchange version is 70 % more efficient than the old one in terms of disk read/write performance. Thus better disk performance circuitously will slow down the storage cost.
  • Exchange 2010 offers high Availability option for mailbox servers. Check more detailed feature description on http://goo.gl/f7IyjW  
  • One of the most eye catchy features of Exchange 2010 is the Voice mail Transcripts Preview. With this feature one can see the text-transcripts of voice mail.  
  • Native archiving is the feature which was lacking behind in Exchange 2007.  
  • Exchange 2010 also supports virtualization. Exchange virtualization is not just a cost cutter, 
  • reducing expenditure related to support staff, maintenance, power and space but it also improves business continuity. In case if the virtual machine goes down, computers can run on another virtual machine with no downtime server failure.  

There is no second thought that performing such server migrations are actually bit tough and time consuming but don’t worry we are here with a detailed checklist and tons of helpful resources those can help you in performing your Exchange 2007 to Exchange 2010 migration easily.  



Task 1 – Analyze your system hardware health; before moving to new server it is important to perform the disk subsystem health check. This step would help Exchange users in validating if the old hardware can take the load or not.  To perform this task the most recommended tool is to run JetStress on that machine

Task 2 – Run a system requirements test and update your system with system requirements of Exchange 2010.

Helpful resource –  
http://technet.microsoft.com/en-us/library/aa996719(v=exchg.141).aspx

Task 3 -  Install the Microsoft Filter Pack on servers those will host Mailbox server role.

Task 4 -  Optional step for organizations those are using disjoint namespace. Configure disjoint namespace.

Task 5 – Prepare active directory  
Task 6 – Now install Client Access Server role

Helpful resource –  
http://technet.microsoft.com/en-us/library/bb124778(v=exchg.141).aspx
http://technet.microsoft.com/en-us/library/dd351133(v=exchg.141).aspx

Task 7
– Once you installed the Client Access Server role, you will need to create SSL certificates. Create digital certificate request and install those certificates.

Task 9 – Now it’s time to configure settings on virtual directories, including OAB, Exchange Web Services, Outlook Web App, ECP, and Exchange ActiveSync virtual directories. This step is the essential step if you are thinking to use Exchange Web Services, Outlook Anywhere, or the offline address book.

Helpful resource
http://technet.microsoft.com/en-us/library/aa996917(v=exchg.141).aspx
http://technet.microsoft.com/en-us/library/dd876904(v=exchg.141).aspx
http://technet.microsoft.com/en-us/library/dd298140(v=exchg.141).aspx
http://technet.microsoft.com/en-us/library/aa998363(v=exchg.141).aspx

Task 10 – Configure authentication settings for Exchange-related Virtual Directories

Helpful resource –
http://technet.microsoft.com/en-us/library/gg247612(v=exchg.141).aspx

Task 11– Set the legacy host name and create respective DNS record

Helpful resource
http://technet.microsoft.com/en-us/library/dd351133%28v=exchg.141%29.aspx

Task 12 – Install the Hub Transport server role, Mailbox Server role and rest of the servers (CAS/HUB/Mailbox) in all sites.

Also configure the Virtual directories settings, enable OA.

Helpful resource
http://technet.microsoft.com/en-us/library/dd346708(v=exchg.141).aspx
http://technet.microsoft.com/en-us/library/bb124778(v=exchg.141).aspx
http://technet.microsoft.com/en-us/library/dd351183(v=exchg.141).aspx

Task 15– Another important step - Enabling Kerberos Authentication for MAPI Clients

Helpful resource http://blogs.technet.com/b/exchange/archive/2011/04/15/recommendation-enabling-kerberos-authentication-for-mapi-clients.aspx

Task 16 – Now convert OAB virtual directory to an IIS web application

Task 19 – For testing purpose create a user account on Exchange 2010 and test OWA, OA, ECP internally.  

Task 20 – Another testing task - Change external DNS pointing to Exchange 2010 for connectivity (URL) and test OWA, ECP, OA, ActiveSync. Also you may try test connectivity analyzer website for testing.

Task 21 – Another testing task – Just to test the connectivity and mailbox flow move a sample test user from Exchange 2007 to Exchange 2010.

Task 22– Now run ExBPA to perform Exchange 2010 health check.

Task 23– Move offline address book generation to Exchange 2010 


Task 24– Move all Exchange 2007 mailboxes and public folder data from Exchange 2007 to Exchange 2010.

Task 25 – Change the default Public Folder database for a Mailbox Database

Task 26– In Exchange 2010 SP2 perform OWA Cross-Site Silent Redirection

Helpful resource http://technet.microsoft.com/en-us/library/cc164375(v=exchg.141).aspx

Task 28 – Once mailbox migration finish, Configure “Send and Receive connector” to send and receive mail from internet or your smart host

Task 29 – Modify MX record to point to Exchange 2010 Hub transport server and test mail flow.

Task 30 – Decommission old Exchange 2007 servers

That’s all... Migration has been successfully made. Do share your feedbacks and queries with us; below is the comment section for that.  

Complete Steps to Restore Active Directory (ADLDS)

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Active Directory is directory service used by Microsoft for Windows Server known as Exchange Server. The Active Directory basically authenticates and authorizes various users over network. It also engages in updating software and tools available in the system at regular interval of time. It acts as a primary entity or platform for many application of MS Exchange with .dit database. It is basically a union of all non-store related information which is mainly a configuration data with the Servers. Whenever user tries to create a new group or user then he has to communicate with Active Directory. In-order to complete the process user requires membership in Administrators Group or Equivalent group. ADLDS is a light weight Directory Access Protocol which is basically a directory service. It provides crucial support for the directory enabled applications without depending upon Active Directory Domain Services (ADDS). However the ADLDS’s mechanism is somewhat similar to ADDS but it does not controls domain.

Follow below mentioned steps for restoring (ADLDS) Active Directory Lightweight Directory Services, which available in a configuration set:
  • If Active Directory is running then halt ADLDS for which data will be restored. After this open Backup.
  • Move to Action menu and then click on recover.
  • Specify the desired location of the source  backup data and for specifying backup files from where we expect to recover instance data.
  • After this come to “Select recovery type” and then click on Files and Folders, then proceed by clicking on Next.
  • In the Select items to recover option, browse and select the folder which contains the required instance of data files.
  • However it can be observed that by default the ADLDS database and log files are located in % ProgramFiles%\MicrosoftADAM\instancename, where instancename is the ADLDS instance name.
  • Then go to “Specify recovery options” and then click on “Original locations” and then overwrite existing files with recovered files, finally click on Next.
  • In-order to finalize the restore process click on Finish button. Once the restore is complete then close Backup and open Command prompt.
  • Type “dsdbutil” in command prompt and press enter.
  • Then type active instance at the dedbutil prompt and press enter.
  • It will show instancename, the instancename represents the service name of the ADLDS instance.
Again in dsdbutil prompt type command “authoritative restore” and press enter.
Now at the authoritative restore type one of the following commands.
  • restore database:-Performs authoritative restore of the entire directory database.
  • restore objectdn:-Performs authoritative restore of the directory object whose distinguished name is represented by dn.
  • restore subtreedn:-Performs authoritative restore of the directory subtree whose distinguished name is represented by dn.
The user can follow a different procedure which is mentioned below:
  • Open Backup, then open “Start menu” and click on “Administrative Tools”, and then click on Backup.
  • Open command prompt from “Start menu” and then click on “Run as administrator”.
  • User can make use of the “Services snap-in” to halt an ADLDS instance.
  • The abovementioned process can be used if user wants the data being restored authoritatively overriding existing data in the configuration set.
It can be clearly understood that ADLDS is very crucial instance. Many times user accidentally starts a restore operation on currently working ADLDS instance. In that condition user can restart the system and halt the current running ADLDS and resume the restoration. However it has been observed that many users fails to fix the issue by the mentioned steps, in that case they go for Stellar Phoenix Exchange Recovery tool. The tool has been proved very effective in terms of Active Directory recovery. The free demo version of the tool is available on the respective website.

GroupWise to MS Exchange Server Migration Tips

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Owing to the advancement in technologies, companies are now planning to migrate from GroupWise to Microsoft Exchange Server 2010 with an aim to reap maximum benefits indeed. Undoubtedly, in the recent past Microsoft Exchange Server 2010 had took a colossal leap frontward in terms of flexibility of incorporation, cost of ownership and of course ease of management and exercise. Its capability for online deployments and to integrate on-premises closely is the crucial aspect of new functionality of the server. Migrating to Exchange Server 2010 can offer several visible benefits to the business. So, below is the list of few important tips to assist you accomplish the migration process smoothly and prevent all challenges, guaranteeing you impeccable move.

GroupWise to MS Exchange Server Migration Tips
 

Must Perform Pre-Migration Review
Before you start the migration process, it is quite crucial for you to understand clearly what will be involved in the process and what criterions you will be using to evaluate successfully accomplishment. Remember, it is not necessary that each message in GroupWise will remain unscathed after the process of migration; therefore it becomes quite difficult for you to expect cent percent data migration without any harm. Moreover, you need to select a threshold, for instance, 90% of message should be migrated initially for 90% of mailboxes and closely monitor the migration percentage. Remember, checking the outcomes closely is the key to any successful migration and this would be possible for you indeed, especially if you start with pre-migration assessment.

Provision Exchange 2010 Mailboxes
Before you start generating Active Directory items for Exchange Server 2010 mailboxes, it is important for you to know that GroupWise directory are totally different from e-Directory and hence the GroupWise resources never utilize e-Directory user objects. So, if you are looking forward to transfer user objects to e-Directory, then first you need to generate them with the use of a mechanism that is totally different from what you usually use to create standard user objects. 

Incorporate GroupWise and Exchange 2010
Also, you need to discover how synchronization between GroupWise and Exchange Server 2010 can be accomplished effectively so as to ensure that Exchange Global Address List and GroupWise Address Book imitate that same users, assets and distribution groups. You need to make use of SMTP routing so as to route mail amongst GroupWise and MS Exchange 2010 and between united GroupWise/Exchange hybrid system and the external world. Please check the message set-up and the message size restrictions. 

You can easily achieve smooth mail flow between GroupWise and Exchange 2010 in two effective ways. 

  •           Exchange 2003 Connector for Novell GroupWise
  •           SMTP forward domain
If you set up Exchange Server 2003 machine running the correct coexistence connectors before installing MS Exchange 2010, then you may make use of calendar free-busy lookup. 

Run a Pilot Migration
The primary aim of pilot migration is to determine the challenges that you may encounter once the complete migration process starts. The pilot migration will also help you to find out the methods to prevent such challenges and resolve them. So, it is common to face troubles and challenges throughout the pilot migration, where you will encounter envoy sample of troubles which may occur during migration. Remember, if the mailboxes for migration are in low thousands, then over 5% of total people may give a good example. Moreover, the percentage may even decrease if the migrations are bigger enough. 
Before instigating the pilot migration process, it is important for you to determine how smooth and faster the data can be transferred, simply by conducting a controlled migration of identified quantity of production GroupWise data on individual migration server. Through this process you can easily get the migration baseline which is based on throughput in GB/hour. With throughput one can easily determine the time required to transfer the total data volume.

Through pilot migration, one can easily find out how much disk space is required on the target, which may vary from the source, depending upon the edition of Novell GroupWise and also the platform on which it is running. Remember, usually the volume of data on target is always larger compared to the data on source. The sole way to determine how the data will perform after migration is to test the data. 

Migrate Data and Track Migration Progress
Once each batch of mailboxes is transferred, you need to track down the number of messages migrated, along with the total number of errors or notices and number of messages filtered or missed out per mailbox. Try to opt for effective software solution to conduct this task and the software should have separate logs for each transferred mailbox that comprises the total number of appointments and messages the mailbox encloses before migration. Also, try to enclose the number of missed out objects to number of moving objects and deduct the number of errors and then divide the outcomes by the total message count, this will help you to find out the approximate percentage. If the percentage is 98+, then you may rest assured and sign off on the mailbox as a successful achievement.

Note - If you are unable to migrate GroupWise to MS Exchange Server 2010 with the use of aforementioned tips, then you may make use of third party GroupWise to MS Exchange Server migration software. The third party migration software will help to migrate GroupWise to MS Exchange Server 2010 easily, without causing any damage or data loss throughout the migration process.

Guide to run Eseutil.exe and Isinteg.exe Exchange utilities

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For an organization where Exchange Server is in use, Exchange data is the most crucial aspect to take care. Because of indefinite number of reasons, Exchange data can meet to corruption at any time; for that instance, Microsoft provides default tools to safeguard the health of Exchange Information Store.

Exchange administrators can use Eseutil.exeand Isinteg.exe utilities to repair damaged Exchange data. Both the above discussed tools Eseutil.exe and Isinteg.exe are inbuilt tools and responsible for performing Exchange database recovery from the corrupt Exchange Server. However to use Eseutil and Isinteg utilities, one has to dismount the Exchange database from the Exchange Server.

Eseutil.exe – Eseutil is a tool that performs offline defragmentation of Exchange database. When Exchange database gets corrupt then Exchange user can use this tool to restore data from backup file. It is basically a command-line tool that works with ESE (Extensible Storage Engine) database files and log files of Exchange Server. 


Location of Eseutil.exe is - <SystemDrive>:\Program Files\Microsoft\Exchange Server\Bin.

Limitation of Eseutil.exe –
  1. These tools can be used with single database at a time.
  2.  Also these are not available in latest versions of Exchange. 
  3.  STM files are not supported by Eseutil.
Eseutil switches and the assigned function info -

/D – Defragmentation – Defragment and compact the Exchange database in offline mode. This switch reduces the gross size of file on disk by disposing record of empty pages and by rebuilding indexes. Defrag process takes time as per size of Information store file.

/P – Repair - This mode repairs the offline Exchange database by removing the pages those cannot be fixed. Also this command insures that the Server machine have at least 20% free disc.

/C – Restore - Controls hard recovery after data rebuilding from legacy online backups. 

/R – Recovery - Recovery mentions the process of playing transaction log files into a database. There are two kinds of recovery methods – Hard Recovery and Soft Recovery

Hard recovery – Hard recovery is a process that changes the reestablished database back to its clean shutdown state by playing transactions into the data from transaction log files.

Soft Recovery – Soft recovery is an auto process where Exchange can restore data after an unexpected shutdown such as a computer crash or accidental power down.

Isinteg.exe – On the other hand, Information Store Integrity Checker is responsible for finding and eliminating errors from the Exchange public folders and mailbox databases at application level. This utility most of the time used after Eseutil repair process. Alike Eseutil, this tool is also a command line tool. 

To run Isinteg.exe this tool type mentioned command in command prompt – 

 c:\program files\exchsrvr\bin>isinteg /?

Isinteg.exe switches and the assigned function info –

-?   – Following option is only to display list of available options. Note - This option does not run Isinteg.exe

-s (ServerName) – This command option is to specify the name of the server that hosts the database that you need to test.

-fix – This option is to test and rectify the errors available in information store that you specify. It is always recommended to use this option in presence of any Microsoft Customer Support Services representative.

-verbose – Use this command to get detailed information of performed operations. 

-trefDBLocation – This option is to specify the location of the temporary reference database created by Isinteg during process. 

Both the above discussed utilities can be really helpful but still it is always recommend to newbies and professional who don’t have strong technical background don’t use these commands on crucial data without guidance of an Expert. If you really need to repair Exchange data and you don’t have any expert with you then try “Stellar Phoenix Mailbox Exchange Recovery” tool. This tool is an easy to use, secure and effective way to restore data from corrupt Exchange EDB file. You can check the reviews of this tool on - http://exchangeonline.in/product-review-stellar-phoenix-mailbox-exchange-recovery-v5-0/

Resolving Mounting Issue of a Damaged MS Exchange 2000

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MS Exchange Server from Microsoft is the server side of the client-server product, which enables a system administrator to monitor and manage user mailboxes in the organization. It works with MS Outlook, which is the client side of the client-server product. MS Exchange Server enables emailing, calendaring, supports both web- and mobile-based access. All such information of user mailboxes is stored in an EDB (Exchange Database) database file. 

However, such database file can get corrupt and make all the vital information seem very susceptible. In such cases, you should try and find out the reason of EDB corruption and try to fix the problem. There are some simple measures that help in recovering the corrupt file. In addition, you can try few inbuilt repair mechanisms provided by Microsoft. If you still not unable to resolve the issue, then there is a serious need to look for Microsoft Exchange recovery software that will enable you to perform Exchange Server recovery.


Such issue can arise in any MS Exchange version. However, let us take an example in which you are unable to mount MS Exchange Server 2000 database. The following error message is displayed in this regard:

“The name of one of the database files in this store is invalid.
ID no.: c1041737
Exchange System Manager”


In the event log, you may find the following event ID:

“Event Type: -    Error
Event Source:    -ESE98
Event Category:    -Database Corruption
Event ID:    -470
Date:     -May 29, 2001
Time:     -4:55:47 P.M.
User:     -N/A
Computer:    -Servername

Description:
Information Store (3112) Database E:\Program Files\Exchsrvr\Mdbdata\Priv1.edb is partially attached. Attachment stage: 4. Error: -1022.
For more information, click http://search.support.microsoft.com/search/?adv=1.”

Cause: The most possible cause of this problem is that the EDB database file has corrupted. Because of which, Exchange 2000 is unable to write data on the hard disk. The presence of Event ID 470 is quite apparently displayed in the event log. Another reason for this error is that incorrect permissions are there for the 'Exchsrvr' folder structure. However, there could be other reasons depending upon the version of the MS Exchange Server.

Resolution: To resolve this problem and perform Exchange recovery, you should perform the following methods:

  • Run the 'chkdsk' tool to scan the hard disks on the host Exchange server using the following parameters: chkdsk /f /r
  • Analyze the permissions on the 'Exchsrvr' folder structure. You should also ensure that the SYSTEM has full rights of the 'Exchsrvr' folder and its subfolders.
  • If the problem is still not resolved, then you should try to fix any antivirus-related issue. For this, you should configure the antivirus settings so that it does not scan the 'Exchsrvr' folder and its log file directories.
  • If the previous method does not work, then you should uninstall the antivirus and try to restart the Server. It should work fine now.

The above steps can be easily performed to repair the Exchange database file. Moreover, the tools are in-built in MS Exchange.

If the problem is persisting, then there is a need to use a relaible Exchange recovery software to repair the EDB database file. These Exchange recovery tools employ fast yet sophisticated scanning algorithms to repair EDB file without overwriting or modifying the existing it. 

Such Microsoft Exchange recovery software’s recovers inaccessible EDB database into separate PST files for every user. In addition, they are created to be supported across various versions of Windows including the latest Windows 8. Moreover, the software maintains the original formatting of the files including the RTF and HTML messages.

Exchange Error 550 Introduction & solution

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MS Exchange Server is the most preferred emailing server that facilitates online as well as offline email access. To access online, one can use OWA that stands for Outlook Web Access and to work in offline or cached exchange mode, MS Outlook can be used. 

On Exchange Server, users’ mailbox data including emails, calendar, contacts, and other valuable data including all public folders are stored in EDB files. Well, a single exchange database may have a number of EDB files, which is actually dependent on the number of users in a common domain. 

However, the administrator must be aware of the fact that the EDB files are delicate and may lead to corruption anytime due to virus attacks, dirty computer shutdown, or any other technical issue. 


In order to ensure integrity of the EDB files and for online database maintenance regularly, Exchange Server performs not only checksum, but online defragmentation as well. The longer the EDB file is maintained successfully, the healthier is the Exchange database. However, since you are the administrator, you must understand how significant it is for the EDB files to store mailbox data of all your clients. In fact, even a minor issue in an EDB file may cause loss of crucial data of the users and hence, that of the organization. 

Mentioned below is an error that prompts when Exchange Server fails to deliver an email to the address of the receiver, as it is outside the organization’s domain:

Error: “Exchange Serer error 550 5.7.1 Unable to relay”

Being more precise, when an email address on a particular domain is used to send email messages outside the domain (however, it is not privileged to do so), exchange error 550 is encountered. Well, the term domain refers to the group of users sharing information with each other on a particular network that is based on some predefined protocols. An Exchange administrator is the only one who has the privilege to control information exchange via emails across  the group as well as outside the domain. 

In technical terms, the statement, “since the outgoing mail server (i.e. SMTP) fails to authenticate the email address of the sender, it is not privileged to send emails outside the domain.” signifies the error in a precise way. 

In divergence, considering the error from receiver’s viewpoint enlightens another facet of the scenario, which states that it also could be like that the receiver is not privileged to receive email messages from email addresses outside his or her domain. If not, then Exchange Server or its database most likely is severely corrupt and potentially generating error.

In order to fix the error, the administrator must look for some Exchange Server inbuilt utilities. Well, he can consider following the process discussed underneath:       

  •  At the very first step, launch Exchange Server Manager and proceed with the following path: Administrative Group > Administrative Group Name > Server > Server Name > Protocols > SMTP.
  • Then after, right click the Default SMTP Virtual Server and select Properties.
  •  Go to the Access tab, click Relay and select “Only the list below” to add your domain/IP in the list and relay it.
·   However, the check box “Allow all computers which successfully authenticate to relay, regardless of the list above” must be checked. 

Note - In case Exchange error 550 is encountered again, you must consider using an Exchanger recovery tool.  Leading tools available in the market are – 

·         Stellar Phoenix Mailbox Exchange Recovery
·         Granular recovery for Microsoft Exchange
·         Enstella Exchange Recovery Software

Before purchasing any of the above tools, it would be a good practice to check the reviews of software. One such software review is live here - http://exchangeonline.in/product-review-stellar-phoenix-mailbox-exchange-recovery-v5-0/

How to Migrate Public Folders from Exchange 2003 to Exchange 2010

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Microsoft Exchange Server is the most preferred emailing server compare to any other email server.Over the past two decade many versions of MS Exchange server has been evolved including Exchange Server 4.0 to Exchange Server 2013. Every new or upgraded version of Exchange server is launched with improved features. And many large and medium category organizations make the use of MS Exchange Server extensively. So, sometime we need to use latest version to improve the performance of our email account, and we do this by migrating our existing version to another version by using Exchange inbuilt feature or with the help of third party migrating software.

So with this blog we are answering here how you can easily migrate public folders of Exchange Server 2003 to 2010. But before discuss the procedure of Public Folders migration;we’ll know the features of MS Exchange 2010 over 2003, and the key reasons why we do need to migrate the Public Folders of Exchange Server 2003 to 2010.
 
So first we start with its features, let’s check it-

Features of MS Exchange 2003:  
  • This version of Microsoft Exchange has enhanced disaster recovery, and letting administrators to bring server online rapidly. 
  • This version has the ability to drop inbound e-mail before being fully processed. 
  •  Exchange 2003 has enhanced message and mailbox management tools. 
  •  It has also added several basic filtering methods such as Intelligent Message filter, Sender ID filtering, Connection filtering, and Recipient filtering.
Features of MS Exchange 2010:

This version of Microsoft Exchange has many new features like:
  •    DAG(Database Availability Group) which provides database level high availability and accessibility. 
  •    CAS(Client Access Server) availability is provided by using CAS arrays. 
  •    RPC Client Access, this service facilitates all Outlook clients to access their mailbox database. 
  •    Personal Archive feature is available. 
  •    Exchange Server 2010 has also added 'Shadow Redundancy' feature which protects e-mails messages while they are in transit.
Here are some common reasons when we need to do the migration of public folders in Exchange Server -

1.       First, sometime it can be seen that clients Outlook versions are not upgraded. So the Outlook 2003and previous versions require a Public Folder database for storing and distributing the data.

2.       Secondly, some third party applications require public folders to work. 

So, to fix the limitations of previous Outlook versions, we migrate public folders in Exchange Server. Here is the method to migrate private folders which is divided into two steps, 

                                I.            Copying Exchange 2003 public folders to Exchange 2010, and
                              II.            Moving Exchange 2003 public folders to Exchange Server 2010.

Step I: Firstly, copy Exchange 2003 Public Folders to Exchange 2010,then

Add the Exchange 2010 server as Public Folder in collaboration with Exchange 2003 server Public Folders and execute the following command:

From the Exchange 2010 server: .\AddReplicaToPFRecursive.ps1 -server "Exchange 2010 Server" -TopPublicFolder "\" -ServerToAdd "Exchange 2010 Server"

# If you want to migrate multiple public folders into MS Exchange 2010 server. Then repeat the above command to all of them.

Now, by using the Exchange 2003 System Manager, copy the Exchange 2003 Public Folder hierarchy & content to Exchange 2010 server. And then execute the following command:

From the Exchange 2010 server: Update-PublicFolderHierarchy -Server "Exchange 2010 Server”
               
Step II: Now move all replicas from Exchange 2003 to Exchange 2010 through “move all replicas” which actually eliminate the Exchange 2003 replicas.

To move all Exchange 2003 replicas to Exchange 2010, this will essentially eliminate the Exchange 2003 replicas. Execute the following command:

From the Exchange 2010 server: .\MoveAllReplicas.ps1 -Server "Exchange 2003 Server" -NewServer "Exchange 2010 Server"

However, in some drastic situation if you find that the migration of public folders between the Exchange 2003 and 2010 is not possible, it may be due to the corruption or damage of public folders. To get rid of this situation, a third party software can be used to prevent the data lose. Click here to see the most prominent Exchange recovery software which not only recover Exchange user’s mailbox & data but also repair damaged EDB files and corrupted Mailboxes.

How to fix email stuck in Exchange 2007/2010 queue

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It’s really annoying when someone says he/she didn’t get your any email!! Which had already sent it yesterday? It means they are lying…Right? 

Nope!!! Actually there is a problem with your Exchange server that’s why it is not delivering any email to the corresponding user. Of-course it may confuse any user for a while, but this is an error known as Email Stuck which may occur in any Microsoft Exchange environment. 

It is one of the most irritating issues on Microsoft Outlook/Microsoft Exchange Server which stuck the emails in remote delivery queue going to any other Exchange server. You can easily look these stuck emails by opening 'Queue Viewer' tool from the 'Toolbox'on Exchange Management Console. You can notice following error code in 'Last Error'field as-

451 4.4.0 Primary target IP address responded with: "451 5.7.3 cannot achieve Exchange Server authentication." Attempted failover to alternate host, but that did not succeed. Either there are no alternate hosts, or delivery failed to all alternate hosts.

So today, we’ll try to troubleshoot email stuck problem which usually occurs on Microsoft Exchange Server 2007 and 2010. But before we start, it would be better if we know the causes why we got this problem and why any email didn’t deliver to receiver. Let’s check it-

Common causes of email stuck in Exchange Server

The primary reason of occurring email stuck in Exchange server is that your Exchange server couldn’t authenticate with remote Exchange server. It is required for Exchange server to authenticate for routing email between them. Sender server tries to use X-EXPS command for authentication, but this failure occurs when firewall stops the authentication or remote server doesn’t enable X-EXPS command.


So fix email stuck issue, make sure that Exchange authentication is enabled for all receive connectors. Also check if any firewall is located between two servers, the Extended SMTP verbs X-ANONYMOUSTLS, GSSAPI, and X-EXPS must be able to pass.

So, if you checked all above basic setting, follow some given steps fix this problem in Microsoft Exchange server 2010 and 2007. 

For Microsoft Exchange Server 2010 or Exchange Server 2010 remote servers

Ø  Open Exchange Management Console. To open Exchange Management Console, make sure PC has administrative privilege. Now go to Start -> All Programs -> Expand Microsoft Exchange Server 2007 or Microsoft Exchange Server 2010, depending on which version of Exchange server you are using on your system. Click Exchange Management Console from the utility list.

The Exchange Management Console box will launch quickly. You can see there several tools including 'Toolbox', 'Organization Configuration', 'Recipient Configuration' and 'Server Configuration'.
Ø  Now click on 'Server Configuration' to expand tab, and click 'Hub Transport'.

Ø  Click on 'receive connector' tab, and find the remote Exchange server receive connector that the email is trying to be sent. You can also review stuck emails in 'send protocol logs' from Exchange server.

Ø  Now click on 'Properties' by right click on 'receive connector'.

Ø  Now verify 'Exchange Server authentication' ischecked on the 'Authentication' tab.

That’s it, all setting has been done. By implement these setting your all pending email message will automatically deliver to the corresponding users.

Now send a test email to other receiver to verify that your emails are delivering to corresponding address.

How to fix if OWA is not working for Exchange Server

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OWA (Outlook Web Access) is one of the most significant features of Microsoft Exchange Server which allow Outlook users to access their account online from anywhere in the world. You don’t need to configure Outlook Express account on your desktop or mobile to access your email account, just use any internet browser and connect with OWA.

However, there are some questions arise by Outlook users, that Outlook is working fine, but they are not able to use OWA or it isn’t working as it’s supposed to.

So, with this blog we shall go through the reasons why OWA do not work sometimes for Exchange server, and what are the best rectifications we can do to avoid this issue. 


 Below are some common causes and methods to fix if OWA isn’t running properly or not getting data from Exchange server to your computer or mobile browser. Let’s check it-

IIS connection errors

Without doubt, it could be the main causes of OWA errors or not working. However, there may be lot of causes behind IIS connection error, but first check that OWA is opening on your system or it is blocked. Try pinging by your full domain and IP address, if it works that’s fine. But if both pings fail, the reason must be firewall. Probably firewall is set to block ICMP packets & that’s why server won’t reply to a ping. 

However, in some cases IP ping works but the ping by FQDN (fully qualified domain name) fails, it means there is DNS problem with your computer. So you would need to resolve this issue before connecting to OWA server.

Firewall Issues

So if you resolved DNS issue but OWA is still not connecting with Exchange, it’s time to check firewall setting. Disable your firewall for a while and retry to connect your OWA server. If you’re not able to connect OWA after disabling firewall, you need to fix firewall problem. Verify that ports 443 and 80 are open to incoming traffic. 

But after all the setting if same problem still persist, there is must be some problem with IIS. 

IIS Problems

Now check IIS setting. Go to 'Start ' and search 'Administrative Tools'. Once you click on Administrative Tools, Windows will launch the 'Service Control Manager'. Now check here following services is running or not –

Ø  IIS Admin Service
Ø  Remote Procedure Call (RPC)
Ø  World Wide Web Publishing Service
Ø  Protected Storage

Also check that Exchange related services are running or not. If you found all necessary services are running. Open internet Explore in OWA server and enter OWA server IP address in to browser. If OWA session starts; it means IIS is working perfectly. But if OWA session doesn’t start, you will need to verify IIS is configured to use the correct IP address or not. Click 'Internet Services Manager' from Administrative Tools menu, a new Internet Information Server console will open, now select OWA site from console tree.

Usually this process fix OWA issues, but if it doesn’t work; there is IP address confliction issue. Your OWA site probably has IP address clash with another website on the server. So, first you need to resolve IP conflict issue. Your OWA site must have a dedicated IP address.

Note: In case if you find IIS is malfunctioning, it is recommended to reinstall it. You can reinstall it through 'Add/Remove Program’s in Control Panel.

Authentication Problem

Authentication is another a very common causes for Outlook Web Access not working. To verify the authentication type for being use in OWA, Open Internet Services Manager and select Properties by right click on OWA Web site. Now select 'Directory Security tab' and click 'Edit' under Anonymous Access and Authentication Control section. A new Authentication Methods dialog box will open.

Now verify that 'Anonymous Access' check box is unchecked, and also take a look to confirm that only 'Basic Authentication' check box is checked.

Now click on 'Edit' (right side of the Basic checkbox) to verify that exact authentication domain is checked.
Now click 'OK' and close all opened dialog boxes and windows. So, you have now specified what type of authentication OWA will use with specific domain.

Now you can proceed further to final step, ping once again to check that OWA server is configured to use the matching DNS server. 

If same issue still occurs, probably OWA server may have trouble to retrieving info from Active Directory information.

10 Features of Microsoft Exchange Server 2013

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      Email is one of the most important mediums in today’s business world. So initially it is very necessary to have an idea about what email systems are and what they do.By far the most prominent leader of the email industry is Exchange server. Exchange Server 2013 is the most upgraded version, equipped with advance features. It comes with two different versions- 
  •   On Premise version: Supposing a server which is located very nearby you.  
  •   Off Premise version: This version is also known as ‘Cloud’ version in which server is supposed to be ‘Hosted’ by another company. 
So with this Exchange blog, we’ll discuss about the features/benefits of Exchange Server 2013, and will describe how Exchange 2013 can help you to manage email messaging system in small to big organizations.

Let’s have a look at the top 10 benefits of using Microsoft Exchange Server 2013, and know how it is going to benefit you or your business. Here it is-

1) Protect sensitive data through DLP (Data Loss Prevention):This feature of Exchange Server 2013 provides identity, monitor and protect sensitive data through deep content analysis. In addition to this, Exchange 2013 also offers certain regulatory standards such as PII and PCI which provides extensible support to other policies important to your business.

2)  Integration of new In-Place eDiscovery: Exchange Server 2103 lets you to stop employees from deleting emails that could be important to a particular case. The eDiscovery center allows administrator to search data in Exchange from one place which helps in identifying, hold and analyzing the emails.

3)   Keep all your important data in archiving and primary mailbox: The Exchange Server 2013 empowers users with an in-place archiving and the facility to retain large mailboxes in primary mailbox. The Exchange Server 2013 is blended with the powerful and flexible retention policies which offer complete control of storage to keep Exchange users productive.

4)   Enable users to be more collaborative: Exchange Server 2013 makes it easier for users to manage teams and project communications easily and quickly as it allows users to see old communication on a project and give access to current versions for their team document.

5)   Protection against email threats: Exchange actively protects your communications with built-in utilities providing defense against email threats. It has multi-layered anti-spam filters comes with regular updates to provide safeguard against virus and spam threats.

6)  Gives a portability and touch-enabled inbox experience:  Now you can easily enable Exchange users to access their emails from anywhere with clean and uncluttered experience. The same thoughtful design in the Outlook desktop interface has been applied to both the browser and mobile interfaces.

7)    Move to Cloud with flexible options including Exchange hybrid: The Exchange Server 2013 provides users an unbroken experience including scheduling meetings and sharing calendars between online and on-premises users and doing this will slightly interruption as possible. You'll be still remain in control during testing the cloud's newest enhancements with support for upgrade previews.

8)    Decrease the amount of time spent in managing systems: With the introduction of EAC (Exchange Administrative Centre), it becomes very easier to manage powerful capabilities including DLP, site mailboxes, and apps for Outlook. With collaboration of RBAC (Role Based Access Control) in Exchange server, you can offer your help desk and expert users with the tools to execute exact tasks without requiring full administrative authorizations.
  
9)    Customize Exchange Server by integrating relevant apps:  Exchange Server 2013 version provides users to make their communication experience more powerful by reducing the time spent in switching between apps.

10)   Bring all contacts together at one place:  Now you can easily bring your all-important contacts at one place, and can also bring your other networks contacts as well at same place. Exchange server will find the contact information of same user across networks and consolidate their information into one contact card without any duplicacy.

How to Import Mailbox Data in Exchange Server 2007

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A large number of users across the globe use MS Outlook with Microsoft Exchange Server which is one of the most popular, secure, and robust client & server, respectively, of a collaborative client server software platform from Microsoft. 

One can easily create account on Outlook and connect with Exchange server for accessing their emails through personal or shared mailbox. But sometime, it is not possible to access mailbox items due to sudden network failure, server breakdown, viruses, malware attack, or data loss etc., so you may need to again import your mailbox from backup; and sometime it become necessary to import mailbox data into Exchange server. Below are also most common causes when you may need to import mailbox data into Exchange server- 
  • During server migration. When you’re moving from one server to another, then you will need to import existing mailbox data into new Exchange server. 
  •  Secondly, when Exchange server has been damaged or crashed. In this case, you’ll need to restore and import mailbox data in new Exchange Server from backup of edb file.
So in this blog, we are importing mailbox data in Exchange server 2007 by using Exchange PowerShell scripts.  But before discuss the solution of importing mailbox on Exchange; we should know what data we can import by using this method.

The cmdletImport-Mailbox can imports all empty folders, special folders and sub folders to the intend location. Moreover the cmdlet  Import-Mailbox the following functions:
  1.  It imports all messages from the transport dumpster if they exist in the .pst file. 
  2.  It imports all associated folder messages if they exist in the .pst file. Associated messages contain hidden data with information about rules, views, and forms. 
  3.  It imports all message types, including messages, calendar items, contacts, distribution lists, journal entries, tasks, notes, and documents.
In addition, there are two parameters used through which can either include or exclude any type of folder. These are IncludeFoldersand ExcludeFolders.

So, considering a case where a user 'Admin01'want to import data from a .pst file to Peter'smailbox, first he will have to executethis command -

Add-MailboxPermission -Identity peter -User Admin01 -AccessRightsFullAccess

Now run following commands as required- 
                  
            1.   Run the below command, if you want to import mailbox data from a .pst file that is named peter.pst to peter Peoples' mailbox:
    Import-Mailbox -Identity peter@contoso.com –PSTFolderPath C:\PSTFiles\peter.pst
            2. To import all the mailbox data from a .pst file that is named peter.pst and that was received between January 1, 2013 and May 1, 2013, run the  command:  

      Import-Mailbox -Identity peter@contoso.com -PSTFolderPath C:\PSTFiles\peter.pst -StartDate 01/01/2013 -EndDate 05/01/2013

             3.Run the following to import mailbox data from all .pst files that are located in C:\PSTFiles to the corresponding mailboxes:

      Dir C:\PSTFiles\*.pst | Import-Mailbox -StartDate 01/01/2006 -EndDate 04/01/2006

             4.To import all the mailbox data from the peter.pst file for which christine@fabrikam.com is the sender:

      Import-Mailbox -Identity peter@contoso.com -PSTFolderPath C:\PSTFiles\peter.pst -SenderKeywords christine@fabrikam.com

             5.To import only the mailbox data from the peter.pst file that is in the Sent Items folder:

      Import-Mailbox -Identity peter -PSTFolderPath C:\PSTFiles\peter.pst -IncludeFolders '\Sent Items'

            6.Run the following command, if you want to exclude useless folders from the import:

      Import-Mailbox -Identity peter -PSTFolderPath C:\PSTFiles\peter.pst ExcludeFolders "\Junk E-Mail","\Contacts"

            7.Run the following command, if you want to use filters to specify which items in the .pst file to include in the import:

      Identity contoso\peter -PSTFolderPath C:\PSTFiles\peter.pst -ContentKeywords "merger" -AttachmentFilenames "*orgchart*" -StartDate "03/01/2013 12:01:00" -RecipientKeywords peter@fabrikam.com

      However, there are many functions which cannot be resolved by built-in commands. So in these critical situations you need a reliable and secure third party tool.
      Stellar Mailbox Extractor for Exchange Server is one such highly professional toolthat converts Exchange mailboxes to pst file, and you can also directly export offline edb file into live Exchange Server.
      Try this tool. It is totally worth!


      How to modify Exchange 2010 database .EDB file size limit

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      There is lots of disputation among Exchange users about what is the actual size of Exchange server 2010 database, or can we increase or decrease EDB file size as per requirement. Of-course, there are different reaction for both questions.

      Exchange server 2010 comes with two editions, Exchange 2010 Standard Edition & Exchange 2010 Enterprise Edition, respectively, and both have different database size limit. The default database file size limit is 1024 GB (gigabytes) in Exchange Standard Edition, while there is no default size limit of EDB file in Exchange 2010 Enterprise Edition. And of-course, one can increase and reduce Exchange database size as the exigency.
      exchange-2010-database-edb-file-size-limit

      So today, we’re discussing about how to modify Microsoft Exchange Server 2010 EDB size using registry editor. But before you start the modification of existing database size limit of Exchange server, it is recommended to save the backup of your EDB file on local storage device because incorrectly or wrong editing in Registry Editor can create critical issue for your machine and it may require reinstallation of operating system. 

      So don't forget to export your edb file as backup because any incorrectly changes applied in Registry Editor can't be resolved. 

      Note: Backup process is mandatory before modify database file size limit.

      Now we start here steps to modify Exchange database file size limit. Let’s check it-

      Modify a database size limit using registry editor

      Step 1:
       
      First launch Registry Editor Window by type 'regedit' (without comma).

      Go to start -> Run -> 'regedit', and press Enter. Registry Editor main window will open.

      Now locate the given registry subkey in Registry Editor Dialog box:

      HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\MSExchangeIS\<Server Name>\Private-<database GUID>

      Step 2: 

      If you locate the above subkey in Registry Editor, run the following command in Exchange Management Shell –
      Get-MailboxDatabase -Identity "<database name>" | Format-Table Name, GUID

      Now you will get the GUID (The mailbox globally unique identifier) of a database after run the above command.

      Step 3:

      Now you can make some changes as your need to increase or reduce the size of Exchange database.
      Check here, if the Database Size Limit in GB DWORD exists for the subkey, you can change its value to desired size in GB (gigabytes)

      Step 4:

      If the Database Size Limit in GB DWORD doesn't exist for the subkey, then create a new DWORD with that name and can set its value to required size in GB (gigabytes).

      Note: Make sure you set the values in GB before save applied changes because any wrong size will modify the size of Exchange edb file.

      That’s it. With following these steps you can set the database file size limit in Exchange server 2010 according to your requirement. But as I said above backup is necessary before make any perform any changes, so don’t forget to do that. 

      You can directly export your edb file for database backup with a prominent utility 'Stellar Mailbox Extractor for Exchange Server'for more info about the productclick here. And best thing about this tool, you can not only export exchange database but also you can export your offline edb backup file to your live Exchange server. 

      Hope, it helped.

      How to Export Emails From Novell Groupwise

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      Groupwise is not a new name in email-messaging category, but common users are not well aware with this client & server platform developed by Novell. For your information, Groupwise is a software platform which generally used in small to big organization, and works similarly as Microsoft Exchange Server does. 

      With using Novell Groupwise, one can connect with Novell email server to access, send, receive and archive messages on the company/business network because mostly organization environments, emails stored on the local email server. You can also keep the backup of your emails as test files on your local disk as Novell Groupwise lets users to export and save their emails alike Exchange Server.

      So today, we shall go through step-by-step guide to export Groupwise emails to local storage, and we’ll also cover how you can export your Groupwise mailbox into PST format so that you can use your existing mailbox data on Microsoft Exchange Server too.

      Following are the easily steps to export emails from Groupwise. Just check it-

      Step 1:
       
      Simply open email client on your system. Just go to 'Start' and select 'All Programs'. Now search 'Novell' in the programs list and click on 'Groupwise'.

      It will open your email client on your computer.

      Step 2:
       
      Open you inbox and select all those emails, and click on each which you want to export from Groupwise. You can select multiple emails by hold 'Ctrl' key. Now right click after selection of emails, and click 'Save As' to export these emails.

      Now Groupwise will launch a configuration window.

      Step 3: 

      Select 'HTML Message'from the format choice and click on 'Save to Disk' option from drop-down menu below the format choice. 'HTML Message' selection lets you keep any HTML formatted emails with pictures.

      Step 4:
       
      Select 'Browser' afterward to the 'Groupwise Directory' label. However, by-default email saves in 'Groupwise' directory. But you can choose a desire location on your computer where you want to export your Groupwise emails.

      Step 5: 

      Now click'Save' to finish the process. However, it may take more time to complete the export process depends on the size of your emails specially if there are lots of attachments in your emails. Once it is done, dialog box will atomically close.

      However, if you want to export your complete mailbox data including emails, contacts, calendar, attachments and task list, it is recommended to export Groupwise mailbox into PST file. Because by doing above methods you can only export emails in html format which can’t be used as a backup. So, to overcome the limitations of described method, better to backup your Groupwise emails by exporting Groupwise mailbox into .PST, .MSG for .EML format. 

      There is a third party tool 'Stellar GroupWise to Exchange Migrator'which not only exports your data into different file format as a backup, but also can migrate Groupwise server mailboxes to live Exchange Server. This utility supports different version of Novell Groupwise e.g. GW-2012, 8.0, 7.0, 6.5, 6.0, and also supportswidely using Exchange Server platform 2010 and 2007.

      Try free demo, and see how easily you can export your Groupwise emails and important data on your local system, or how to use it for real time migration from Groupwise to Exchange Server.

      Migrating GroupWise to Exchange 2010 using Stellarservertools

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      With the new innovations in technology, companies are now switching from Novell GroupWise to Exchange Server 2010 with a motive to obtain maximum utilization of resources and earn huge profits. To achieve this goal, organization needs application software that can perform the process of migration in an easy and convenient manner.
      One such utility is ‘Stellar GroupWise to Exchange Migrator’ is a complete and cost effective solution which provides the organization an efficient technique to migrate from existing Novell GroupWise messaging system to Microsoft Exchange Server 2010.  It is a globally recognized and trusted tool which is designed to meet the needs of system administrators, service providers and individuals interested in migrating mailboxes.
      This advance application migrates all important items such as email messages, attachments, address book and many more such items. With this tool users can easily convert single or multiple mailboxes simultaneously from existing GroupWise server to Microsoft Exchange Server.

      Below are some prominent features of this server migration utility, let’s check it-

      1)  Easy Migration from GroupWise to Exchange Server: This utility migrate users mailboxes from GroupWise to Exchange Server 2010 efficiently in just few clicks, making the whole conversion process user friendly and eliminate the  requirement of any professional training.      
       2) Option of selective mailbox conversion: With the help of this utility, users get the option to migrate one or more mailboxes at a single time. In addition, this software allows migration of nested mailbox items like emails, calendars, contacts and attachments etc.
      3      3) Swift Migration: The software performs migration without any risk of data loss in a smart and easy way.
      4     4) Uniqueness of the mailboxes is maintained: The most prominent feature of the software is it does make any changes in mailboxes of GroupWise database. It performs the migration process without hampering the integrity of mailboxes.
      5     5) Option to preview the mailboxes items: Through this software users can preview the migrated items and the actual data or information present in them in a hierarchy to make the software user friendly.
         6) Extensive compatibility: The software is supportive to a many versions of Novell GroupWise, MS Outlook & Exchange Server.
      Following is the list of compatible versions:
      a)      Novell GroupWise Versions: GW-2012, 8.0, 7.0,6.5, 6.0
      b)      MS Outlook Versions: 2010, 2007, 2003
      c)       Exchange Server Versions: MS Exchange Server 2010 and 2007

      Check out the list of mailboxes items which can be converted to MS Exchange server through this tool-
      • All emails
      • Contacts or address books
      •  Attachments   
      • Sent items
      • Calendars
      • Tasks
      • Meetings
      • Images or media files
      • Other email properties like cc, bcc items.
      ·            Following is a step by step procedure to carry out the migration procedure:
      ·         
        Step 1-
      When the software is run, you will see the main interface and the required credentials have to be filled out.


      Step 2-
      Now the preview of the mailbox items is shown by the software. Here you can select selective folders within a mailbox and multiple mailboxes to carry out the migration process.

      ·          
      ·         
      Step 3-
      Here is two options for export, one is ‘Export to New Storage Group’ and another is ‘Export to Existing Storage Group’. Choose the desired option and click ‘Next’.
       

      ·       
        Step 4-
        By choosing any of the option in the previous phase, you have to provide the following login credential details as shown in the user authentication window and click ‘Finish’ to complete the process. 
                       


      Stellar GroupWise to Exchange Migrator’ is strongly recommended software because no one can take the risk of loss of important business data. So, the need of a trusted and secure third party tool can only be fulfilled by this software.



      ·          

      How to disable or delete a mailbox in Exchange 2013

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      Mailboxes are the primary element of Exchange Server which store users all important data like emails, address book, calendar etc., and works as individual or shared inbox during email transmission. We can add numbers of mailbox in Exchange Server according to requirement, and also can disable & delete if is not required. 

      So today, we’re discussing here the best way to delete and disable a mailbox in Exchange Server 2013, but before start the different procedures to do it; we’ll discuss about what is the primary difference between disabling and deleting a mailbox.

      The main difference is that when you deleted an Exchange mailbox, the Active Directory user account and Exchange attributes are deleted. Whereas, user account is retained but Exchange attributes are removed if you disable a mailbox.

      So, below are the steps to inactivate and erase mailboxes from Microsoft Exchange Server 2013. Check it-

      How to disable Exchange Mailbox

      There are two methods to disable mailbox in Exchange 2013-

      (I) Use EAC to disable a mailbox

      Follow the below procedure to disable a user mailbox-

      a. In the EAC (Exchange Admin Center), navigate to Recipients> Mailboxes
       
      b. Now click the mailbox from the list which you want to disable.

      c. Now click More… then click Disable.

      d. By clickingonDisable a warning box will appear and asks to confirm that you want to disable this user mailbox. 

      Now, simply click on Yes to disable that mailbox. The mailbox has been disable for the Exchange mailboxes list and currently not active.


      (II) Use Shell command to disable the user’s mailbox

      Run the following command –

      Disable-Mailbox <identity>

      After run the above command, a message is displayed which ask to confirm that you want to disable this mailbox.

      For Example:
      Disable-Mailbox abcd
      Disable-Mailbox "abcd Room 12/3456 (36)"
      Disable-Mailbox sharedmbx@contoso.com

      To verify that targeted mailbox has been disabled or not, go to Exchange Admin Center (EAC) and click Recipients. Now navigate to the appropriate page to verify that the mailbox is currently no longer listed here. OR, right click on disabled user account in Active Directory and Computer, and click Properties. Click E-mail under General tab to verify that E-mail field is blank.

      You can see there mailbox has been disabled, but user account still exists on Exchange Server.


      How to delete Exchange Mailbox

      (I) Use EAC to delete a mailbox

      a. In the EAC (Exchange Admin Center), navigate to Recipients> Mailboxes
       
      b. Now select the mailbox from the list which you want to delete, then click Delete

      c. A warning box will appear and ask you to confirm that you want to delete this selected mailbox, click Yes.

      (II) Use Shell command to delete the user’s mailbox

      Run the shell command-
      Remove-Mailbox <identity>

      Again a warning message will appear and ask you to confirm the mailbox deletion. 

      E.g. :-
      Remove-Mailbox pilarp@contoso.com
      Remove-Mailbox "Bruce Ven (16)"
      Remove-Mailbox corpprint

      To verify that it has been deleted, go to EAC and click Recipients. Now navigate to the appropriate page to verify that the mailbox is no longer listed here. Also check the corresponding user account does no longer exist in Active Directory Users and Computers.

      However, it is always recommended to export Exchange mailbox data to your local computer before perform any of above procedure. 

      There is a most prominent Exchange mailbox extractor tool'Stellar Mailbox Extractor for Exchange Server' which not only exports mailboxes to PST, but also exports offline Exchange database (EDB) to live Exchange Server. And the best part of this prominent utility is that it support earliest version Microsoft Exchange 2013 too!

      So don’t forget to take the backup of mailboxes before disabling or deleting, by exporting mailboxes using this software.

      Hope, it helped.

      Block sending/receiving external emails in Exchange 2010

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      From small to large, every organization wants certain control on emails transmission over the network; sometimes cause of policies and sometime due to security purpose. Thanks to Microsoft Exchange for facilitates such features, and provide certain rights to Exchange admin to control users & their email transmission to stop or block any user from sending and receiving email externally in Exchange Server 2010.
      However, disabling mailbox is also a way to permanent prevent mailbox from sending and receiving internal as well as external emails, but if a user or group of users are currently working in the organization, so you shouldn’t disable any mailbox for email blocking. BTW, you can check here how to delete/disable mailbox in Exchange.

      So here we’re discussing how to block a user from receiving and sending outside emails in Exchange Server 2010. It can be done with shell command and transport rules or a combination of transport rules. 


      There are two options in Exchange 2010 to block sending and receiving emails externally; either delete the emails which user attempts to send without informing or send NDR back with a modified message to the user. 

      So, below are the following steps to configure the setting in Exchange 2010 to block external email transmission –

      Open Exchange Management Console (EMC).

      Open transport rules by navigate through 'Organization Configuration'–> 'Hub Transport'–> 'Transport Rules'

      Create a new rule and give it any desired name. Now select the target user mailbox account after selecting 'from people' in the condition page. 


      However, above rule will only block a single user account for sending or getting external emails, but if you want to apply the same rule on more users; you need to add more numbers of group to block and unblock numbers of users accordingly.
       
      Now navigate to action page after selecting the targeted user’s mailbox, choose here any or one of the options according to your choice. Click 'New' and 'Finish'

      Now block the user from getting emails, but by-default distribution group in Exchange Server 2010 does not receive external emails because of group's property 'Require that all senders are authenticated'. So the same can be applied to the mailbox from stop the receiving emails.



      But this option does not visible in Exchange Management Console (EMC) so Shell command can be used to overcome this limitation. 
       
      But again, any user can send mail to mailbox by-default because of 'RequireSenderAuthenticationEnabled' is set to False. So, run the following command to make it True to block delivering of the external emails for a user. 

      Set-Mailbox –identity "JohnPlayer"–RequireSenderAuthenticationEnabled $true

      Note: "JohnPlayer" is used as a mailbox example in above command.

      However, you can use transport rule to block all the external emails from the internet to the user. So, first you would require creating group and adding user to it. But, if you want to block numbers or user or user list changes frequently; create a new transport rule with below condition. 


      That’s it. So, follow the above solution for hold certain control on Exchange users as well as their emails externally transmissions.
      Hope, it works.
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